A bar package or hosted bar can be selected for your event. Hosted bars are based on consumption, and we require that you have one bar per 75 guests. There is a $175 setup/ breakdown fee per bar unless the bar reaches $1,000 in consumption. A full hosted bar is recommended and includes premium or signature brand liquors, house wines, domestic and imported beers, sodas, juices and bottled water. Bars may be customized using our extensive wine and beverage lists.
Music and dancing are welcomed and encouraged; however, all music is subject to approval by Graylyn Management and must conclude by 11:00 pm. Outdoor music is allowed without amplification and must conclude by 10:00 pm.
Event Space Charge
Graylyn is a beautifully appointed former private residence, and many rooms are available for use by your event. Talk to your account manager about pricing and space availability. Charges start at $250 and can increase up to $6,000 depending upon space used.
Securing Graylyn as the site for your Special Event
After you have made the decision to host your event at Graylyn, notify your Special Event Account Manager of the number of guests you will guarantee and your event option. The initial deposit required for a corporate event would be 33% (50% for non-corporate) of the estimated food cost, not including beverages, tax, gratuity and service charges. For non-corporate or social events, an estimated payment of all charges is required 10 days before the event begins and final payment is due 10 days after conclusion of the event.
An initial non-refundable deposit is required with the returned-signed contract. The initial deposit required for a corporate event would be 33% (50% for non-corporate) of the estimated food cost, not including beverages, tax, gratuity and service charges. For non-corporate or social events, an estimated payment of all charges is required 10 days before the event begins and final payment is due 10 days after conclusion of the event.
Graylyn boasts 86 unique and comfortable guestrooms, each different from the next. The estate was once a private home and the accommodations reflect that history as room sizes, layouts, and decor are all different. If you are interested in securing a block of rooms for your guests, please speak with Graylyn's Special Events Account Manager about the possibilities as rooms are subject to availability.
*Please note that Graylyn cannot guarantee specific rooms, but will take your requests into consideration.
Vendors have two hours to decorate prior to the start time of your event. Decorations provided by vendors must be removed within a timely manner. For weekend events, Monday morning is the expectation at the latest. Our Guest Services department will assist vendors with regards to the best locations for loading and unloading. Parking or driving on the grass is not allowed under any circumstance.
Florists must bring their arrangements assembled to Graylyn. If your florist would like to rent space to arrange flowers, space can be rented at an additional fee of $400 per day.
For more information or to schedule an event:
Request for Proposal
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Contact us via Phone: 336-758-2425